Complete Guide: How to change the name of a vehicle at a dealership
2 Jul 2025
Changing the name of a vehicle is a key process for any used car dealership. It is not only a mandatory management step to legally formalize a sale, but it also represents an excellent opportunity to offer a professional and differentiating service. In this guide, we explain how to carry out the ownership transfer efficiently, legally, and without errors, providing trust and value to the end customer.
Why is it important for the dealership to handle the car name change?
When a dealership directly manages the ownership transfer, it protects both its interests and those of the buyer. You will avoid future fines, taxes or penalties falling on the previous owner, and you will ensure that the new owner can drive legally without delays or complications. Moreover, conveying this peace of mind creates a perception of professionalism that improves the business's reputation and facilitates customer loyalty.
Prerequisites before starting the process
Before initiating any administrative procedure, the vehicle must be up to date in all aspects. It is essential that:
It has no pending burdens (liens, ownership reservations).
It is in an administrative situation of "active".
It has passed the ITV (vehicle inspection) favorably.
The last Vehicle Tax has been paid.
Any incident can block or delay the process.
Documentation required for the name change
From the dealership (seller):
Sales contract or invoice.
Registration certificate.
Technical sheet of the vehicle (ITV).
Proof of payment of the Vehicle Tax.
From the buyer:
Current ID or residence permit.
Proof of payment of the ITP (models 620 or 621).
How to process the vehicle name change step by step
Verify the documentation: Make sure that all documents are complete and up to date.
Sign the contract: The parties sign the sales contract.
Payment of the ITP: The buyer has 30 days to pay the Property Transfer Tax.
Procedure at Traffic Department: It can be done online (with digital certificate or Cl@ve) or in person at the DGT.
Delivery of the new permit: If everything is correct, the new registration certificate is issued in the name of the buyer.
How much does it cost to change the name of a car
The cost of the procedure depends on several factors:
Traffic Fee: Approximately 55 euros.
ITP: Between 4% and 8% of the car's tax value (depending on the autonomous community).
Agency or dealership service: Between 100 and 200 euros additional.
Additional fee: In some specific cases (Ceuta, Melilla, Islands), around 8 euros more.
Estimated time to complete the procedure
Under normal conditions, the name change can be completed in:
5 to 10 days: if the documentation is correct.
1 week: if done electronically.
A bit longer: if a personal appointment at the DGT is required.
Special cases: inheritances, donations, and divorces
In special situations such as inheritances, donations, or separations:
Inheritances: A death certificate, will, and proof of payment of the Inheritance Tax are required.
Donations: May involve exemptions or settlement of specific taxes.
Divorces or separations: It is necessary to present the sentence or regulatory agreement.
Advantages for the dealership offering this service
Offering the name change as an additional service has numerous benefits:
Saves time for the customer and improves their experience.
Builds trust and professionalism.
Reduces administrative errors.
Positions the dealership as a benchmark in comprehensive procedures.
Frequently Asked Questions (FAQ)
Who should pay for the ownership change?
Generally, it is paid by the buyer, but it can be agreed that the dealership takes it on or that it is included in the final price of the vehicle.
How much time is there to change the name?
The buyer has a maximum of 30 days from the signing of the contract to formalize the ownership in their name. The dealership must notify the sale to the Traffic Department within the first 10 days.
Is it mandatory to go to the DGT?
No. Nowadays it is possible to carry out the procedure online with a digital certificate or through Cl@ve. It can also be delegated to an agency or the dealership itself if it has the means.
Can there be problems if the name is not changed in time?
Yes. If the transfer is not formalized, the previous owner will continue to receive fines, taxes, and could have liability in case of an accident.
Conclusion
Offering the vehicle name change service from the dealership itself is a practice that not only complies with the legal requirements but also enhances the customer experience and provides a differentiating value compared to the competition. With efficient, transparent, and well-informed management, it is possible to retain the buyer and position the dealership as a reference of professionalism in the used vehicle market.
