Electronic Invoicing (VeriFactu) for dealerships and used car sales
22 Jan 2025
Digitalization has revolutionized multiple sectors, and the automotive industry is no exception. Electronic invoicing, along with the regulatory framework of VeriFactu, has become essential for dealerships and buy-sell businesses. If you are involved in the sale of used cars, it is crucial that you start implementing these changes during 2025. Here we tell you everything you need to know and how Dealcar can help you in this process.
What is Electronic Invoicing?
Electronic invoicing is a system that allows the issuance and receipt of invoices in digital format. It replaces paper invoices and ensures the authenticity, integrity, and readability of the documents.
Benefits for dealerships and buy-sell businesses
Time and cost savings in document management.
Reduction of errors in the issuance and reception of invoices.
Greater efficiency in administrative processes.
Secure and accessible storage of invoices.
VeriFactu: The new regulatory framework
What is VeriFactu?
VeriFactu is the system for issuing verifiable invoices established by the Tax Agency (AEAT). Its goal is to combat tax fraud and guarantee the traceability and authenticity of electronic invoices.
Objectives and legal regulations
Combat fraudulent practices and tax evasion.
Promote digitalization in invoicing and accounting processes.
Ensure the unalterability and traceability of invoicing records.
Comply with Law 11/2021 and the Royal Decree 1007/2023.
Key dates: Mandatory from January 1, 2026
January 1, 2026: Date when electronic invoicing will become mandatory.
Throughout 2025: Period to implement and adapt invoicing systems.
Why should you implement electronic invoicing now?
Advantages of getting ahead
Legal compliance before the deadline.
Avoid penalties for non-compliance with regulations.
Gradual adaptation without affecting daily operations.
Competitive advantage by modernizing your processes before others.
Avoid penalties and comply with the law
Penalties of up to 50,000 euros for not using certified software.
Obligation to issue electronic invoices with systems approved by the AEAT.
Disuse of invoices in Word or Excel, which will no longer be valid.
Dealcar: The first electronic invoicing tool for dealerships
Dealcar is the first specific electronic invoicing tool designed for dealerships and buy-sell businesses of all types. More than just invoicing software, it is a comprehensive solution that facilitates the complete management of your business.
Advantages of using Dealcar for your business
Total integration: Invoicing, car stock, CRM, website, and files in one system.
Compliance with VeriFactu: Certified software aligned with current regulations.
Ease of use: Intuitive interface and specialized support for quick adaptation.
Dealcar screen showing the user interface
How Dealcar works
Management of car stock
Complete inventory control with real-time updates.
Automatic publication of vehicles on your website.
Detailed history of each vehicle from entry to sale.
Linking to the CRM and the website
Efficient management of clients and potential buyers.
Marketing automation for campaigns and communications.
Data synchronization between the CRM and your website.
Files and comprehensive management
Centralized storage of all documents and contracts.
Detailed tracking of each operation and procedure.
Guaranteed legal compliance in all administrative processes.
Benefits of integrating Dealcar into your dealership
Time and resource savings
Reduction of manual tasks thanks to automation.
Elimination of paperwork, facilitating organization.
More efficient staff, focusing on sales and customer service.
Improvement in management and control
Real-time information for informed decision-making.
Data analysis to identify opportunities and improve strategies.
Greater operational control, anticipating problems and optimizing processes.
Key features of invoicing software for dealerships
Compliance with VeriFactu and current legislation
Certified software by the Tax Agency.
Automatic updates according to regulatory changes.
Security guarantee in all transactions and data storage.
Security and traceability
Unalterable records that ensure the integrity of invoices.
Secure access to information from any device.
Automatic backups to prevent data loss.
Steps to get started with Dealcar
How to integrate Dealcar into your dealership or buy-sell business
1. Initial contact: Reach out to our team for advice. 2. Personalization: We adapt Dealcar to your business needs. 3. Implementation: Quick installation and configuration of the software. 4. Training: Training your team for optimal use. 5. Ongoing support: Technical assistance and constant updates.
Support and guidance
Team of experts available to resolve your questions.
Online resources such as tutorials and practical guides.
Continuous improvements based on the needs of our clients.
Conclusions
Electronic invoicing and VeriFactu represent more than a legal obligation; they are an opportunity to modernize and optimize your business. With Dealcar, you can easily adapt to these changes, streamlining your operations and ensuring regulatory compliance. Don’t wait until the last moment; start integrating electronic invoicing and take your dealership to the next level.
Contact Us!
Ready to transform your business? Contact us today and discover how Dealcar can boost your dealership or used car buy-sell business. We are here to guide you at every step.
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Frequently Asked Questions
What is VeriFactu and why is it important?
VeriFactu is a system established by the Tax Agency to guarantee the authenticity and traceability of electronic invoices. It is important because it will be mandatory from January 1, 2026, and ensures the regulatory compliance of your business.
Can I still use Word or Excel to make invoices?
No. From the entry into force of the new regulations, invoices made in Word or Excel will not be valid. It is mandatory to use certified electronic invoicing software from the AEAT.
How does Dealcar help me comply with the regulations?
Dealcar is certified software that meets all the requirements of VeriFactu and current laws. It facilitates the issuance of valid electronic invoices and ensures that your business meets legal obligations.
What benefits do I obtain by using Dealcar?
Integration of all processes into a single system.
Legal compliance and security in your transactions.
Operational efficiency, reducing costs and times.
Specialized support to maximize the use of the tool.
How can I start using Dealcar?
Simply contact us to receive personalized advice. We will guide you through the implementation and training process to maximize your use of Dealcar.
Glossary of terms
Electronic invoicing: Issuing and receiving invoices in digital format.
VeriFactu: Verifiable invoicing system established by the Tax Agency.
AEAT: State Agency for Tax Administration, the agency responsible for managing the Spanish tax system.
CRM: Customer Relationship Management.
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Note: This article aims to inform you about the importance of electronic invoicing and how Dealcar can help you adapt to the new regulations. For more information, feel free to contact us.
